What should “best tracker” mean for UK landlords?
Best means: every Gas Safety (typically 12 months), EICR (commonly 5 years in England for private rentals, or sooner if the report says so), and EPC (usually 10 years) certificate stored with its next due date, plus reminders before each expiry and a place for the latest PDF.
Extra modules for accounting or CRM are optional. If the tracker cannot answer “what expires in the next 90 days?” in under a minute, it is not best for compliance.
Which criteria should you use to score any tracker?
Score tools on: uploaded certificates with clear expiry dates, certificate types that match UK cycles, reminder lead times (for example 90 / 30 / 7 days), PDF storage, and whether alerts work when you are not logged in (email). Penalise tools that bury renewals inside generic “tasks”.
Also check nation caveats: Scotland, Wales and Northern Ireland can differ on electrical and related duties. A UK tracker should not pretend every rule is England-only.
Where does Certs Reminder sit against those criteria?
Certs Reminder is a focused Gas Safety, EICR and EPC reminder product for UK landlords — not a full property-management suite. The reminder product is live — create a free account for automated alerts.
This page is a criteria guide, not a paid ranking. We do not invent star ratings or claim to be “#1” in search results.
Tracker criteria checklist
| Criterion | Why it matters | Pass if… |
|---|---|---|
| Certificate dates + labels | Portfolios mix cycles | Each certificate can be named on upload |
| UK certificate types | CP12 / EICR / EPC clocks differ | Types and validity are explicit |
| Reminder windows | Booking needs lead time | Alerts before expiry, not only on the day |
| PDF + date together | Proof is requested under pressure | Latest file sits with the due date |
| Works offline from the app | Busy landlords forget dashboards | Email (or equivalent) reaches you |
Frequently asked questions
Is there one best tracker for every landlord?
No. Solo landlords may only need a checklist plus calendar alerts. Portfolios benefit more from uploaded certificates with optional labels and shared access later.
Do I need AI or OCR to track certificates?
Not to stay compliant. Accurate dates and reminders matter more than automatic PDF reading. OCR can help later; it is not the first requirement.
Is Certs Reminder available today?
Yes. Create a free account to track Gas Safety, EICR and EPC dates and receive email reminders before they expire.