Key facts
- Reminders fire at 30, 7 and 1 day before the date you confirm.
- Works for Gas Safety, EICR, EPC and other expiring documents.
- Built for landlords who manage more than one dated document — or more than one property.
- You still need valid certificates from qualified people. Reminders are not compliance.
Who this is for
Landlords who do not want a certificate to expire unnoticed
Built for UK landlords and small portfolios. Letting agents can use an agency account for managed properties. The same upload-and-remind flow also works for other dated documents you choose to store.
What you get
- Upload Gas Safety, EICR, EPC or other expiring documents
- Automatic date reading — you confirm before saving
- Email reminders at 30, 7 and 1 day, plus if a date has already passed
- PDFs stored with the due date, not in a separate inbox folder
- Optional property labels so a portfolio stays distinguishable
- Free for up to 15 certificates, no credit card
Who uses this
- A landlord with several lets and three certificate clocks
- Someone who missed a CP12 or EPC once and wants the next cycle visible
- An agent who needs dates on managed properties without a full lettings OS
Certificate expiry dates landlords actually juggle
Gas Safety (where you provide gas appliances, fittings or flues) is typically every 12 months. Electrical evidence such as an EICR commonly runs on a longer cycle in England private rentals — follow the report. A domestic EPC is usually valid for 10 years. Those clocks do not share a diary.
Add licences, insurance or other dated documents if they matter to you. Rules differ across England, Wales, Scotland and Northern Ireland. The product stores dates; it does not decide what the law requires for a specific property.
How the reminder system works
Create a free account. Upload the PDF or image. Confirm the issue and expiry dates we extract. We email you at 30 days (time to book), 7 days and 1 day if the first alert was ignored, plus a notice if something has already lapsed.
When a new certificate arrives, upload it the same day so the next clock is correct. Always verify extracted dates against the document.
Document storage and several properties
The current file sits with the due date, so you are not hunting email when a tenant or agent asks for the latest record. Optional labels keep two similar addresses apart. The free plan covers up to 15 certificates; contact us if you need more capacity.
Reminders are not compliance
An email does not inspect a boiler, lodge an EPC, or make an expired certificate valid. Certs Reminder helps you see the date before it passes. You still need valid certificates from qualified people and to follow official guidance for the property’s nation.
Memory vs landlord certificate reminders
| Need | Calendar / inbox | Certs Reminder |
|---|---|---|
| PDF stored with the due date | Usually separate | Upload sits with the date |
| Gas, EICR and EPC on different clocks | Easy to drift | One list |
| Alert if you never open the file | Only if you maintain events | Email at 30, 7 and 1 day |
| Cost to start | Free, DIY | Free for up to 15 certificates |
Official sources
Regulatory statements on this page are general information. Confirm the current rule for your property with the publisher.
- HSE: gas safety — landlords Health and Safety Executive
- Energy Performance Certificates for dwellings GOV.UK
- Electrical safety standards in the private rented sector (England) GOV.UK
Trust and limits
- Live today — no credit card
- Free for up to 15 certificates
- Email reminders at 30, 7 and 1 day
- Always verify extracted dates against the PDF
Frequently asked questions
What certificates can I set reminders on?
Any dated document you upload. The product is designed first for UK landlord Gas Safety, EICR and EPC.
Is the reminder tool free?
Yes, for up to 15 certificates, with emails at 30, 7 and 1 day. No credit card to start.
Does a reminder make me legally compliant?
No. It reduces the chance you miss a date. You still need valid certificates and to follow the rules for your property and nation.
Can I track more than one property?
Yes. Upload each certificate and use labels so addresses stay distinguishable. The free plan is limited by certificate count, not by a single-property rule.
Tools and next steps
- UK landlord compliance checker Personalised list by nation and property type, with official sources
- Landlord certificate tracker The product view of the same upload-and-remind job
- Gas safety certificate reminder 12-month CP12 cycle
- EPC expiry reminder 10-year domestic validity
- Track this automatically with Certs Reminder Upload the certificate, confirm the dates, and get emails at 30, 7 and 1 day