For agencies managing multiple landlords
Why agency software needs to go beyond a free landlord tool
The free Certs Reminder product is built for an individual landlord tracking their own renewals.
Agencies usually need shared oversight, faster portfolio setup, and pricing that makes sense per unit. If that is the gap you want filled, join the agency waitlist.
When does manual tracking still work?
Manual tracking can still work when one person owns a small managed book, certificate PDFs are filed consistently, and nobody relies on memory alone for engineer bookings. In that setup the spreadsheet is a register and the reminders live elsewhere.
Once several staff members update the same portfolio, the manual system usually starts to drift. Dates live in one place, documents in another, and responsibility becomes unclear.
What should compliance software remove from the process?
Good compliance software should remove hidden dates, duplicate checking, and inbox archaeology. It should make due-soon certificates obvious and keep the latest proof tied to the same property record.
That does not mean you need a full lettings operating system. Some agencies only need a reliable compliance layer, not accounting or tenancy workflows.
Manual tracking vs software
| Question | Spreadsheet + calendar | Compliance software |
|---|---|---|
| Can multiple staff review due dates quickly? | Not reliably | Usually yes |
| Is the latest PDF tied to the due date? | Often split across systems | Should be built in |
| Can managers scan the whole portfolio? | Only with disciplined maintenance | That is the point of the tool |
| Is it overkill for a small book? | Sometimes simpler | Depends on portfolio complexity |
Frequently asked questions
Do letting agents need dedicated compliance software?
Not always. Small portfolios can cope with disciplined manual tracking, but software becomes more useful as staff, landlords, and properties multiply.
Does Certs Reminder have an agency plan yet?
Not live yet. We are collecting agency requirements now through the waitlist.