Key facts
- Certs Reminder tracks certificate files and expiry dates.
- It is not a full lettings CRM, accounts suite, or legal engine.
- Free for up to 15 certificates today.
Who this is for
Landlords choosing software, not another guide
Use this page if you are comparing a dedicated reminder product with spreadsheets or a heavy property-management platform.
What you get
- Certificate upload with date confirmation
- Reminders that arrive by email, not only inside a dashboard
- UK-oriented certificate types (Gas Safety, EICR, EPC, other)
- Honest free limit: 5 certificates
- Does not include tenancy management, maintenance tickets or accounts
Who uses this
- Replacing a colour-coded spreadsheet you no longer trust
- Avoiding a full PM suite when you only need dates and files
- Keeping proof ready when a tenant, agent or council asks
What “compliance software” should mean here
For private landlords, the operational job is repeating deadlines: book the engineer, store the record, know the next date. Software that buries that job inside generic tasks is usually the wrong buy.
Certs Reminder does not guarantee legal compliance and does not replace official registers, Gas Safe engineers, or qualified advisers.
How Certs Reminder compares with heavier tools
A full property-management platform can make sense if you already run tenancies, maintenance and accounting in one system. If you only need certificate expiry tracking, start with the live free product and add complexity later if you outgrow five certificates.
Letting agents who need shared multi-user workflows should read the agency page. Team logins and white-label reporting are not included yet.
What this software does not do
It does not issue certificates, inspect properties, lodge EPCs, or tell you whether a specific rental meets every legal duty. It organises the dated documents you upload and emails you before those dates.
Spreadsheet, PM suite, or focused software
| Option | Fits when | Watch-out |
|---|---|---|
| Spreadsheet | One or two lets and reliable calendar alerts | PDFs and dates drift apart |
| Full PM suite | You already need lettings operations | Overkill if you only track certificates |
| Certs Reminder | You want upload + email reminders | Free plan is capped at 5 certificates |
Official sources
Regulatory statements on this page are general information. Confirm the current rule for your property with the publisher.
- HSE: gas safety duties for landlords Health and Safety Executive
- GOV.UK: houses in multiple occupation GOV.UK
Trust and limits
- Live today — no credit card
- Free for up to 15 certificates
- Email reminders at 30, 7 and 1 day
- Always verify extracted dates against the PDF
Frequently asked questions
Is Certs Reminder landlord compliance software?
It is software for tracking certificate expiry and storing the files. It is not a legal-compliance engine and not a full property-management suite.
Do I need software for one rental?
A careful calendar can work. Software helps if you want the PDF and the reminder in one place without maintaining the system yourself.
Does the software work across the UK?
You can store certificates for properties in any UK nation. Duties still differ by nation — verify against official guidance.
Are there paid tiers?
The live product is free for up to 15 certificates. Larger-portfolio pricing is being finalised — contact us rather than expecting unpublished prices on this page.
Tools and next steps
- landlord certificate tracker The product view of the same job
- Excel vs landlord compliance software When a spreadsheet is still enough
- UK landlord compliance checker Personalised list by nation and property type, with official sources