Key facts
- Stores the PDF and the next due date together.
- Email reminders at 30, 7 and 1 day before expiry.
- Free for up to 5 certificates.
- Not a legal determination of what your property must have.
Who this is for
Built for landlords who need dates and PDFs together
If you let one home or a small portfolio, you still need Gas Safety, EICR and EPC dates visible before they slip. This page is the product view of that job — not a long legal guide.
What you get
- Upload Gas Safety, EICR, EPC or other expiring documents
- Automatic date reading — you confirm before saving
- Email reminders at 30, 7 and 1 day, plus if something has already lapsed
- Optional labels so several rentals stay distinguishable
- Free for up to 5 certificates
Who uses this
- A sole landlord who currently hunts certificates in email
- Someone who missed a CP12 once and wants the next cycle on autopilot
- A small portfolio where three clocks (12 months, ~5 years, ~10 years) collide
The problem a tracker actually solves
Landlord certificates do not share one calendar. Gas safety is typically annual, EICRs commonly run on a five-year cycle for private rentals in England, and domestic EPCs usually last ten years. Mixing those clocks in a notebook or inbox is how renewals get missed.
A tracker is useful when the PDF and the next due date live together, and an alert reaches you without opening a spreadsheet.
How Certs Reminder tracks certificates
Create a free account, upload the document, confirm the issue and expiry dates, and leave the reminders running. Status on your list should show valid, due soon, or expired at a glance.
We extract dates to save time. Always check them against the certificate before you rely on a reminder.
Certificate types to start with
Start with Gas Safety where gas appliances or flues are provided, the EICR for the fixed electrical installation, and the EPC used when you let the home. Add other dated documents (licences, insurance) if they matter to you.
Rules differ across England, Wales, Scotland and Northern Ireland. Use official guidance for the nation the property is in — the tracker stores dates; it does not decide what the law requires for a specific property.
Spreadsheet vs landlord certificate tracker
| Need | Spreadsheet / calendar | Certs Reminder |
|---|---|---|
| PDF stored with the due date | Usually separate folders | Upload sits with the date |
| Alert if you never open the file | Only if you maintain calendars | Email at 30, 7 and 1 day |
| Several certificate clocks | Easy to drift | One list, one account |
| Cost to start | Free, DIY | Free for up to 5 certificates |
Official sources
Regulatory statements on this page are general information. Confirm the current rule for your property with the publisher.
- HSE: gas safety — landlords Health and Safety Executive
- Electrical safety standards in the private rented sector (England) GOV.UK
- Energy Performance Certificates for dwellings GOV.UK
Trust and limits
- Live today — no credit card
- Free for up to 5 certificates
- Email reminders at 30, 7 and 1 day
- Always verify extracted dates against the PDF
Frequently asked questions
What should a landlord certificate tracker include?
Each certificate type, issue date, next due date, the latest PDF, and a reminder before expiry. Optional labels help if you let more than one property.
Is Certs Reminder legal-compliance software?
No. It helps you store documents and remember dates. You still need valid certificates and to follow the rules for your property and nation.
Can I track more than Gas Safety, EICR and EPC?
Yes. Upload other expiring documents too. The free plan covers up to 5 certificates.
Tools and next steps
- UK landlord compliance checker Personalised list by nation and property type, with official sources
- Download our free landlord certificate tracker Excel spreadsheet if you are not ready to upload files