Key facts
- Stores the PDF and the next due date together, labelled by property.
- Email reminders at 30, 7 and 1 day before expiry.
- Free for up to 15 certificates.
- Not a legal determination of what your property must have.
Who this is for
Landlords who think in properties, not folders
If you let one home or a small portfolio, Gas Safety, EICR and EPC still run on different clocks. This page is the product view of organising those documents by property.
What you get
- Store each certificate with the property it belongs to
- PDF and expiry date on the same record
- Automatic date reading — you confirm before saving
- Email reminders at 30, 7 and 1 day, plus if something has already lapsed
- Optional labels so similar addresses stay distinguishable
- Free for up to 15 certificates, no credit card
Who uses this
- A landlord whose certificates currently live in email search
- Someone tracking more than one certificate type on the same rental
- A small portfolio where three clocks (12 months, ~5 years, ~10 years) collide
What a landlord certificate tracker should hold
For each rental you typically need the current Gas Safety record (where you provide gas appliances, fittings or flues), the latest electrical report, and the EPC used when you let the home. Other dated documents — licences, insurance — can sit on the same list if they matter to you.
The useful unit is not a folder of PDFs. It is a row that names the property, the certificate type, the file, and the next due date. Without that, you cannot answer “what is due on this address?” without searching.
Property-level organisation
Label certificates so two similar addresses do not blur together. Status on your list should show valid, due soon, or expired. CSV import is available if you already keep dates in a sheet.
Rules differ across England, Wales, Scotland and Northern Ireland. The tracker stores what you upload. It does not decide what the law requires for a specific property — use the free compliance checker and official sources for that.
Certificate types to start with
Start with Gas Safety where gas is provided, the EICR for the fixed electrical installation, and the EPC. Those three clocks — typically 12 months, a multi-year electrical cycle, and about 10 years for a domestic EPC — are why a single notebook fails.
Inbox folders vs a landlord certificate tracker
| Need | Email / Drive folders | Certs Reminder |
|---|---|---|
| Which property is this PDF for? | Filename guesswork | Optional property label on the record |
| PDF stored with the due date | Usually separate | Upload sits with the date |
| Alert if you never open the folder | No | Email at 30, 7 and 1 day |
| Cost to start | Free, DIY | Free for up to 15 certificates |
Official sources
Regulatory statements on this page are general information. Confirm the current rule for your property with the publisher.
- HSE: gas safety — landlords Health and Safety Executive
- Electrical safety standards in the private rented sector (England) GOV.UK
- Energy Performance Certificates for dwellings GOV.UK
Trust and limits
- Live today — no credit card
- Free for up to 15 certificates
- Email reminders at 30, 7 and 1 day
- Always verify extracted dates against the PDF
Frequently asked questions
What should a landlord certificate tracker include?
Each certificate type, the property it belongs to, issue date, next due date, the latest PDF, and a reminder before expiry. Optional labels help if you let more than one property.
Can I track more than one property?
Yes. Upload each certificate and label it so addresses stay distinguishable. The free plan is limited by certificate count (5), not by a single-property rule.
Is Certs Reminder legal-compliance software?
No. It helps you store documents and remember dates. You still need valid certificates and to follow the rules for your property and nation.
What if I am not ready to upload files?
Download the free Excel tracker, or use the UK landlord compliance checker first to see which items to investigate.
Tools and next steps
- gas safety certificate reminder 12-month CP12 cycle and booking window
- EICR certificate tracker Next inspection date on the report
- EPC expiry reminder 10-year validity, separate from MEES
- UK landlord compliance checklist What to investigate besides dated certificates
- free Excel tracker Spreadsheet if you are not ready to upload files
- UK landlord compliance checker Personalised list by nation and property type, with official sources