For agencies managing multiple landlords
The best tracker depends on whether you need a full PM suite or a lighter compliance layer
Agency accounts are live for certificate tracking across managed properties. This is a lighter compliance layer, not a full PM suite.
If your agency wants to stop relying on a spreadsheet for Gas Safety, EICR and EPC dates, create a free account and start with the properties you manage.
How should agencies compare compliance options fairly?
Judge each option on the same criteria: visibility of due-soon items, ease of storing the latest certificate with the date, team usability, and cost relative to the compliance problem you are solving.
Do not assume the biggest platform is automatically the best fit if the agency mostly needs certificate oversight rather than complete lettings operations.
Where could a lightweight compliance-only tool fit?
Some agencies already use platforms such as Arthur, Reapit, or Fixflo for broader workflows. Others want a narrower layer focused on Gas Safety, EICR and EPC dates because that is the operational pain they are feeling today.
That is the position Certs Reminder takes for agencies today: narrower than a full PM suite, stronger than a spreadsheet, with a free agency account for certificate dates and files.
Agency compliance tracking options compared
| Option | Best for | Trade-offs |
|---|---|---|
| Spreadsheet + calendar | Small disciplined portfolios | Cheap, but fragile when several staff manage the same book |
| Full PM platforms (Arthur / Reapit / Fixflo) | Agencies wanting broader operations in one stack | More capability, but often heavier and pricier than compliance alone needs |
| Certs Reminder agency account | Teams wanting a lighter certificate-tracking workflow | Live today for certificate dates and files; no team logins or white-label yet |
Frequently asked questions
What is the best compliance tracker for every letting agency?
There is no single best fit. The right choice depends on team size, portfolio complexity, and whether you need full PM operations or only compliance tracking.
How should agencies compare spreadsheets with PM platforms?
Look at the same criteria for both: visibility of renewals, proof storage, ease of team use, and total cost of keeping the data accurate.